Finding The Right Entertainment For You

1. What mood do you want to create?

Mood is everything and only you know what you’d like for your event. You can capture any mood with the right act and playlist, so before looking for acts try get down on paper what kind of mood you’d like to create. This will make it so much easier to see if an act ticks your boxes. If you’re looking for something relaxed that can set the mood for a meal or reception, perhaps an acoustic duo or violinist would be best. If you’re looking to raise the roof and have everyone on their feet, then look for an act which has fun in its performance videos and offers a high energy playlist of songs! Don’t know where to start? Check out our range of acts on our home page, we’ve got something for everyone!

2. What songs would you love to hear?

Lots of acts will offer a sample playlist which can be a good indication of whether they play the kinds of music you enjoy. The best ones will also be willing to tailor their playlists to your tastes and possibly even learn some of your favourite tracks. It’s good to ask about this early on if your playlist really matters to you. Find the act you like and then contact them to see their full repertoire. Don’t forget that DJ’s can play pretty much anything, so if you’re struggling to find an act who can hit everything, book one with a DJ so you can have all your best tunes across the night. p.s. If you’re worried about your guests enjoying the music, you could add Spotify playlist link to their invites, then they can submit songs they love before the event for the band/DJ’s consideration.

3. Will they keep you in the loop?

If it’s really difficult to get a hold of your act, or if they give vague answers, or purely sell sell sell, the chances are you’re going to find the whole process from booking to the event very frustrating. I always think it’s best to communicate in writing as you both have a record, but if someone wants to call, meet up or Skype I’ll always try and arrange this too. Good communication is key to ensuring your booking runs smoothly, so make sure you book with an act that gets back to you and is as excited about your event as you are.

4. Are they all fur coat?

Don’t get hung up on amazing reviews unless you’re absolutely sure they’re real. Make sure the “live” videos you’re watching are actually real and aren’t overdubbed with enhanced audio. There’s a reason some people sound amazing on recordings and not in real life (hello 90s pop stars!) and it’s unbelievable what technology can do, so it’s always good to verify. If you’re not sure ask to see live captures from events. These won’t have the best sound or visuals overall, but they will give you an idea of their overall level of performance.

5. What are their terms and conditions?

You can get a general outline of their terms before booking, but good acts will issue a booking contract when you come to book with them which will have full T’s & C’s. These are normally designed to protect you as the client, and the act as a supplier, and should outline payment terms, cancellation policies and what happens if there is an emergency. Read through these carefully and if you have any questions don’t be afraid to ask.

6. Does your venue have specific requirements?

Some venues have certain rules/requirements for entertainment and sound. It’s worth checking this with the venue in advance of booking your act, as it might mean you need to look for something specific. Try asking the following:

• Does the venue have a sound limiter? If so, what is the limit in dB?

• Does the venue allow amplified music?

• Do the venue have an in-house PA that needs to be used?

• Do they have a music curfew?

• Will they be happy for you to book your own act or do they have a set choice of suppliers?

• Do they have any entertainment restrictions?

• What do they require from entertainment in advance of the performance? ie. PAT certificate, PLI insurance, risk assessment, setup requirements.

7. Are there any hidden costs?

Most acts are open and honest about their prices and will outline what your fee includes. If you’re unsure it’s always best to check if their quote includes travel, accommodation and VAT. Be aware that adding extras or making changes later on in your booking, such as asking for a ‘late finish’ or ‘early arrival,’ may come at an extra cost. To get a better view of the costs try to ask these at the beginning of your booking and this will help you get a clearer picture of what you need to budget overall.

8. What is your maximum budget?

The price of entertainment will differ from act to act. When setting your budget don’t underestimate the importance of entertainment in making your day special. Great Music = Great Mood! My advice is to set your maximum budget then look at a few acts you like who fall within this. It may be that in the end you choose to go for an act that takes you slightly under or over your budget, but a guideline figure is a great starting point. Tip: If your act is way over your budget, tell the act your max budget to quickly find out what packages they could offer you for that price.

9. Do you like them? Are you excited to see them?

The truth is whichever act you book you should be excited to see them perform. Pick an act that makes you look forward to the event, someone who is friendly and easy to work with, and an act you trust will be as awesome as you have seen it advertised. Once you’re sure on this you’ll relax knowing you’re in safe hands, plus on the day your excitement will translate to your guests - it’s catching!

10. Make it easier for yourself and save money too!

Some acts will offer a range of packages to suit both daytime and evening occasions. This means you could potentially cover your whole days entertainment and sound requirements with one supplier, saving you tonnes of admin time. Acts are also usually happy to offer discount on the total price if you book more than one package…which means savings! Why not ask your acts if they can help with other parts of the day such as DJ, mics for speeches, background music and see if you can make your own life easier!

I hope that helps you in your search for the perfect act for you. Don’t forget to check out our awesome acts here, you’re in safe hands with us and we’ve got packages to suit everyone.

Sash x